Office manager

Fulltime dienstverband, Antwerpen

Office manager

At Kalmar, smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as unexpected events.

The office manager will provide strong, reliable support for our operations by optimizing the internal processes. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment

Vragen over deze vacature?

Peter Schreurs
Heb je een vraag? Direct contact

Wat wij bieden

0 - 2 jaar

Wat zijn je taken?

  • Oversee visitors to the office and ensure a friendly, personal experience
  • Ensure peak operations for the organization and implement preventive measures for potential issues
  • Coordinate internal and external resources, and cultivate relationships with vendors
  • Participating in site projects, working closely with the department responsible
  • Respond to requests and questions about office operations
  • Work with HR to enforce office policies if needed
  • Assist various departments administrative work
  • Social media support
  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
  • Oversee day-to-day office activities as main point of contact
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
  • Manage vendor relationships, and coordinate food deliveries when requested
  • Manage office supplies inventory by ordering and issuing items.

Wat we je bieden als office manager

  • We believe in our people as it is our people who really make the difference. We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. We succeed because we do it together.

Dit breng je mee als office manager

  • Two or more years of experience in office management is an advantage
  • Experience in developing internal systems
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
  • Proficiency with office applications, and aptitude for learning new software and systems
  • Ability to maintain confidentiality of company information
  • Good English language proficiency
  • Advanced computer skills and experience with online platforms.

Kalmar aanvaardt geen ongevraagde hulp van intermediairs / uitzendbureaus of andere derden voor deze vacature. Toegestuurde cv's (in welke vorm dan ook) door genoemde partijen aan enige medewerker van Kalmar zonder geldige schriftelijke zoekopdracht van onze HR Manager, worden beschouwd als publieke informatie. Er zal aan genoemde partijen geen vergoeding zijn verschuldigd in geval een kandidaat wordt aangenomen van wie ongevraagd het cv en/of andere gegevens zijn toegestuurd.

Past deze vacature bij jou?

Ben jij de medewerker die wij zoeken? Solliciteer dan via de onderstaande button op onze centrale website van moederbedrijf Cargotec. Let op: je wordt naar een andere website geleid, maar dit is juist. Als je via deze weg reageert, dan komt het bij ons terecht.

Direct solliciteren